Covid-19 School Response Plan
MOTHER OF FAIR LOVE SCHOOL
This document has been prepared on the basis of current public health advice and will continue to be updated throughout the summer as further public health advice is received.
Introduction
This Covid-19 Response Plan is designed to support the staff and Board of Management (BOM)/Education Training Board (ETB) in putting measures in place that will prevent the spread of Covid-19 in Mother of Fair Love School.
The Covid-19 Response Plan details the policies and practices necessary for a school to meet the Government’s ‘Return to Work Safely Protocol’, the Department of Education and Skills plan for school reopening and to prevent the spread of Covid-19 in the school environment. The plan incorporates current advice about measures to reduce the spread of Covid-19 in the community issued by the National Public Health Emergency Team (NPHET).
It is important that the resumption of school based teaching and learning and the reopening of school facilities comply with the protocol to minimise the risk to students, staff and others. As the advice issued by NPHET continues to evolve, this protocol and the measures management and staff need to address may also change.
The response plan will support the sustainable reopening of our school where the overriding objective is to protect the health of staff and pupils while promoting the educational and development needs of the children in the school.
In line with the Return to Work Safely Protocol, the key to a safe and continued return to work, and re-opening of our schools requires strong communication and a shared collaborative approach between the Board of management, staff, pupils and parents.
This document aims to provide details of:
The assistance and cooperation of all staff, pupils, parents/guardians, contractors and visitors is critical to the success of the plan.
Every effort is made to ensure the accuracy of the information provided in this document. However, should errors or omissions be identified, please notify us so that appropriate measures can be taken to rectify same.
Note: The plan is a live working document and may be reviewed and amended to take into account new guidance from www.Gov.ie, www.dbei.ie www.hse.ie, www.hpsc.ie, www.hsa.ie; www.education.ie;
This COVID-19 policy outlines our commitment as a school to implement the plan and help prevent the spread of the virus. The policy will be signed and dated by the Principal and Chairperson of the Board of Management and brought to the attention of staff, pupils, parents and others.
COVID 19 Policy Statement
Mother of Fair Love School is committed to providing a safe and healthy workplace for all our staff and a safe learning environment for all our pupils. To ensure that, we have developed the following COVID- 19 Response Plan. The BOM and all school staff are responsible for the implementation of this plan and a combined effort will help contain the spread of the virus. We will:
All school staff will be consulted on an ongoing basis and feedback is encouraged on any concerns, issues or suggestions.
This can be done through the Lead Worker Representative(s) Louise Cashin
Signed: _________________________________ Date: __________________
Chairperson
Signed: _________________________________ Date: __________________
Principal
The Board of Management aims to facilitate the resumption of school based teaching and learning and the return to the workplace of staff. The return to the work must be done safely and in strict adherence to the advice and instructions of public health authorities and the Government.
Details for the reopening of the school facility and the applicable controls are outlined in this document.
School Buildings
Before re-opening schools in the new school year schools are reminded to check the following:
Signage
Schools will be required to display signage outlining the signs and symptoms of COVID-19 and to support good hand and respiratory hygiene. The following is a link to the dedicated area of the Health Protection and Surveillance Centre (HPSC) website where there are a number of posters, including those appropriate for primary school pupils, located. Irish versions are also available here.
https://www.hpsc.ie/a-z/respiratory/coronavirus/novelcoronavirus/posters/ Schools can download the posters and display in prominent areas such as offices, corridors, staffroom area, classrooms and toilets. Schools do not need to do this now as the posters may be updated during the summer and further information will issue on signage closer to the planned reopening.
Procedure for Returning to Work (RTW)
In order to return to the workplace, staff must complete a Return to Work (RTW) form, which is available electronically or from the Principal. A hard copy is attached also at Appendix 1.
A RTW form should only be completed at least 3 days prior to any proposed date of return to the workplace.
On receipt of the completed form the Principal will provide: details of the Induction Training for completion by staff prior to the return to the workplace and details of any additional health and safety measures in place in the school to facilitate the staff member’s return to the school facility.
Note: Induction Training for staff will be developed by the Department in consultation with stakeholders and made available for all schools and staff.
Responsibility for the development and implementation of the Covid-19 Response Plan and the associated control measures lies primarily with the Board of Management and the School Leadership.
The Return to Work Safely protocol provides for an agreed procedure between management and staff to appoint a Lead Worker Representative to carry out a specific role.
Note: The process for appointment of the Lead Worker representative in schools will be agreed centrally between the Department of Education and Skills and the education partners. That process, once agreed, will be circulated to all schools in advance of the re-opening of schools.
The role of the worker representative) is to ensure that Covid-19 measures are adhered to in the workplace as follows:
If a staff member has any concerns or observations in relation to the Covid-19 Response Plan and control measures or the adherence to such control measures by staff, parents/guardians, contractors or visitors, he/she should contact the lead worker(s) who will engage with the Principal/BOM.
Name(s) of Lead Worker representative: |
Contact details |
Louise Cashin |
087-7993732 |
All staff, parents/guardians, contractors and visitors have a responsibility both as individuals and collectively to have due regard for their own health and safety and that of others and to assist with the implementation of the Covid-19 Response Plan and associated control measures.
COVID-19 represents a hazard in the context of health and safety in the school environment. A template risk assessment to identify the control measures required to mitigate the risk of COVID-19 in school settings is attached at Appendix 2.
It is important that schools review their emergency procedures involving, fire safety, first aid, accidents and dangerous occurrences to consider any new risks that arise due to the school’s COVID-19 Response Plan. Any changes to the schools existing emergency procedures should be documented.
Schools should also review their existing risk assessments to consider any new risks that arise due to the school’s COVID-19 Response Plan. Any changes to the school’s current risk assessments should also be documented.
In order to prevent the spread of COVID-19 it is important to know and recognise the symptoms. They are:
The best way to prevent the spread of COVID-19 in a school is to minimise the risk of introduction of the disease into the school setting in the first place.
This can be achieved through the following measures:
Staff, pupils and visitors should at all times adhere to the up to date advice and instructions of the public health authorities in relation to protecting oneself and others against the risk posed by the Covid-19 virus.
Updated advice from the HSE is available on its website – https://www2.hse.ie/coronavirus/
The Department of Education and Skills will ensure all updated advice is circulated to schools. Mother of Fair Love School will arrange for this advice to be circulated to staff, pupils and visitors in a timely manner.
The Department has been working closely with the HSE and the Health Protection Surveillance Centre (HPSC) to develop health advice which has been tailored to the needs of schools in order to support schools in planning for reopening in autumn. The link to the Interim Public Health recommendations for the reopening of schools can be found here (Add LINK).
The advice will continue to be updated in line with public health advice generally and will inform the development of more detailed guidance for schools by the Department of Education.
https://www.education.ie/en/covid-19/interim-recommendations-for-the-reopening-of-schools-and-educational- facilities.pdf
Managing the risk of spread of COVID-19
Wash your hands frequently
Regular hand washing with soap and water is effective for the removal of COVID-19.
Follow the HSE guidelines on handwashing:
For advice from HSE on how to wash your hands the following link will be helpful:
https://www2.hse.ie/wellbeing/how-to-wash-your-hands.html
Hand Hygiene and Hand Sanitisers
Hand hygiene can also be achieved by the use of a hand sanitisers (when hands are clean).
Hand sanitisers are more readily deployed in school settings to avoid disruption to teaching and learning and to avoid congestion of staff and pupils waiting to use hand washing facilities.
They will be available at entry and exit points and in each classroom.
Avoid touching eyes, nose and mouth
Why? Hands touch many surfaces and can pick up viruses. Once contaminated, hands can transfer the virus to your eyes, nose or mouth.
Physical distancing
Physical distancing is recommended to reduce the spread of infection in the workplace.
Guidance on the physical distancing requirements will be informed by public health advice for schools. Interim public health advice has been received from the (Health Protection Surveillance Centre) HPSC and is available at this link as outlined above. This advice will be updated over the summer period and the Department will work with the education partners to implement this advice for the safe re-opening of schools.
Practice respiratory hygiene
Make sure you, and the people around you, follow good respiratory hygiene. This means covering your mouth and nose with a tissue or your bent elbow when you cough or sneeze. Then dispose of the used tissue immediately.
By following good respiratory hygiene, you protect the people around you from viruses such as cold, flu and Covid- 19.
Good hygiene practices and washing your hands properly and regularly can help stop the spread of the virus. It is, therefore, crucial that all staff adhere to this advice and adopt the following practices as strictly as possible.
Do
Do Not
People at very high risk (extremely vulnerable):
Current public health guidelines have identified groups who are defined as being at very high risk. The HSE has set out these groups, which include people who:
The list of people in very high risk groups include people who:
The advice for this group is available from the HSE. Staff who are in this group should self-declare on the Return to Work form if they believe that they are at very high risk. Details of the leave arrangements that will apply will be updated by the Department of Education and Skills.
If the Board/Principal is unsure whether or not staff fall into the very high-risk category, advice will be sought from the Occupational Health Service.
A range of essential control measures have been implemented to reduce the risk of the spread of Covid-19 virus and to protect the safety, health and welfare of staff, pupils, parents/guardians and visitors as far as possible within the school .
These control measures are outlined in this document.
The control measures shall continue to be reviewed and updated as required on an ongoing basis.
It is critical that staff, pupils, parents/guardians and visitors are aware of, and adhere to, the control measures outlined and that they fully cooperate with all health and safety requirements.
Staff, in particular, should note that they have a legal obligation under Section 13 of the Safety, Health and Welfare at Work Act 2005 to comply with health and safety requirements and to take reasonable care for the health and safety of themselves, their colleagues and other parties within the workplace.
The following control measures have been put in place:
Staff will be required to complete a RTW form at least 3 days prior to any return to the school facility (see section 2 above). The purpose of the RTW form is to get confirmation from staff that, to the best of his/her knowledge, he/she has no symptoms of Covid-19 and is not self-isolating or cocooning or awaiting the results of a Covid-19 test.
All staff will undertake and complete Covid-19 Induction Training prior to returning to the school building. The aim of such training is to ensure that staff have full knowledge and understanding of the following:
Staff will be kept fully informed of the control measures in place in the school and their duties and responsibilities in preventing the spread of Covid-19 and with any changes to the control measures or guidance available from the public health authorities.
If a staff member is unsure about any aspect of the Covid-19 Response Plan, the associated control measures, or his/her duties, he/she should immediately seek guidance from the Principal.
Note: Induction Training for reopening schools in the new school year will be developed by the Department in consultation with stakeholders and made available for all schools and staff. The Department has prepared short induction training for schools operating the summer provision this year. It is intended that this training will be updated and become more comprehensive to cover all aspects of the return to school safely protocols. The Induction training for the Summer Provision may be of interest in the context of the kind of training which staff will need to undertake is available at the following link.
https://www.education.ie/en/Parents/Services/summerprovision/summer-education-programme- 2020.html#SchoolBased
iii. Hygiene and Respiratory Etiquette
It is crucial that all staff, pupils, parents/guardians, contractors and visitors are familiar with, and adopt, good hand and respiratory hygiene practices.
Guidance documentation and Information posters will be available at various locations within the school facility. Information posters will be prominently displayed at appropriate locations within the school facility including offices, corridors, staffroom area, classrooms and toilet areas. Such are intended to inform but also remind everyone about the importance of hygiene in preventing the spread of Covid-19 virus and protecting health and safety.
Handwashing facilities and/or hand sanitisers will be available at multiple locations within the school facility and should be available in each classroom.
The Department has arranged for a drawdown framework to be established to enable schools purchase hand- sanitisers and any other necessary PPE supplies for use in the school. The procurement process for this framework has already commenced and it is intended these materials will be available in early August.
PPE will not be required to be worn within the school facility according to current occupational and public health guidance. However, for a limited number of staff, PPE will need to be used occasionally or constantly due to the nature of certain work activities or work areas.
Such include roles where:
This will be updated as appropriate in line with advice from the HPSC.
Where staff provide healthcare to children with medical needs in the school environment they should apply standard precautions as per usual practice.
The use of a face covering will conceal facial expression and can make communication difficult and as such may not be practical in a school setting. However the wearing of a visor as an alternative to a facial covering may be considered where there is a concern that physical distancing cannot be maintained, there will be prolonged close contact and/or that exposure to fluid/respiratory droplets is likely.
Wearing of Gloves:
The use of disposable gloves in the school setting by pupils or staff is not appropriate. It does not protect the wearer and may expose others to risk from contaminated gloves. Routine use of disposable gloves is not a substitute for hand hygiene.
Arrangements for more regular and thorough cleaning of areas and surfaces within the school will be made.
Regular and thorough cleaning of communal areas and frequently touched surfaces shall be conducted, in particular, toilets, lifts, door handles and kitchens. Cleaning will be performed regularly and whenever facilities or surfaces are visibly dirty.
All staff will have access to cleaning products and will be required to maintain cleanliness of their own work area. Under no circumstances should these cleaning materials be removed from the building.
Staff should thoroughly clean and disinfect their work area before and after use each day.
There will be regular collection of used waste disposal bags from offices and other areas within the school facility.
Shower facilities shall not be available for use by staff or pupils due to the increased risk associated with communal shower facilities and areas. This shall be reviewed in line with government guidance.
Staff must use and clean their own equipment and utensils (cup, cutlery, plate etc.).
Access to the school facility will be in line with agreed school procedures.
Arrangement for necessary visitors such as contractors and parents/guardians with be restricted to essential purposes and limited to those who have obtained prior approval from the Principal.
The prompt identification and isolation of potentially infectious individuals is a crucial step in restricting the spread of the virus and protecting the health and safety of the individuals themselves and other staff, contractors and visitors at the workplace. A detailed sign in/sign out log of those entering the school facilities should be maintained. The school should maintain a log of staff and students contacts. In addition see visitor contact log at Appendix 3.
vii. First Aid/emergency procedure
The standard First Aid/Emergency procedure shall continue to apply in Mother of Fair Love School
In an emergency or in case of a serious incident, call for an ambulance or the fire brigade on 112/999 Contact the principal or nearest first aider giving details of location and type of medical incident.
Staff or pupils should not attend school if displaying any symptoms of Covid-19. The following outlines how Mother of Fair Love School will deal with a suspected case that may arise during the course of work.
A designated isolation area should be identified within the school building. The possibility of having more than one person displaying signs of Covid-19 should be considered and a contingency plan for dealing with additional cases put in place. The designated isolation area should be behind a closed door and away from other staff and pupils.
If a staff member/pupil displays symptoms of Covid-19 while at work in Mother of Fair Love School the following are the procedures to be implemented:
The HSE will inform any staff/parents who have come into close contact with a diagnosed case via the contact tracing process. The HSE will contact all relevant persons where a diagnosis of COVID-19 is made. The instructions of the HSE should be followed and staff confidentiality is essential at all times.
Staff have a statutory obligation to take reasonable care for their own health and safety and that of their colleagues and other parties. In order to facilitate a safe return to work, these duties include, but are not limited to, the following:
Covid-19.
form, which may need to be disclosed to facilitate their safe return to the workplace.
The management of a Covid-19 related absence will be managed in line with agreed procedures with DES.
The Board of Management aims to protect and support the health and wellbeing of all staff (physical, mental, spiritual etc.) both at work, whether in the school facility or at home and outside of work. The Board of Management is mindful that the support and promotion of staff health and wellbeing is particularly important in the current context where the Covid-19 pandemic has caused considerable challenges for, and disruption to, people’s personal, family and social lives as well as their work arrangements.
The Board of Management aims to foster a culture and work environment that support healthy behaviours and staff wellbeing and shall continue to make health and wellbeing tools and guidance available to staff as well as organising suitable support programmes, initiatives and events.
These are challenging times for everyone. Should a staff member experience any stress or anxiety in respect of work or work arrangements, he/she should feel free to speak to the principal.
Appendix 1
Pre-Return to Work Questionnaire COVID-19
Pre-Return to Work Questionnaire COVID-19
This questionnaire must be completed by staff at least 3 days in advance of returning to work.
If the answer is Yes to any of the below questions, you are advised to seek medical advice before returning to work.
Name: ________________________ Date: ___________________
Questions |
YES |
NO |
|
1. |
Do you have symptoms of cough, fever, high temperature, sore throat, runny nose, breathlessness or flu like symptoms now or in the past 14 days? |
||
2. |
Have you been diagnosed with confirmed or suspected COVID-19 infection in the last 14 days? |
||
3. |
Have you been advised by the HSE that you are a close contact of a person who is a confirmed or suspected case of COVID-19 in the past 14 days? |
||
4. |
Have you been advised by a doctor to self-isolate at this time? |
||
5. |
Have you been advised by a doctor to cocoon at this time? |
||
6. |
Have you been advised by your doctor that you are in the very high risk group? If yes, please liaise with your doctor and Principal re return to work. |
I confirm, to the best of my knowledge that I have no symptoms of COVID-19, am not self-isolating or awaiting results of a COVID-19 test. Please note: The organisation is collecting this sensitive personal data for the purposes of maintaining safety within the workplace in light of the Covid-19 pandemic. The legal basis for collecting this data is based on vital public health interests and maintaining occupational health and will be held securely in line with our retention policy.
Signed: ______________________________________
Appendix 3
SCHOOL CONTRACT TRACING LOG FOR VISITORS
Name of School: Mother of Fair Love School
Address of School: James’s Street, Kilkenny
Contact Person in School for queries: Marian O’Driscoll Curran
Contact Phone Number/email address for queries: 056-7721352 This email address is being protected from spambots. You need JavaScript enabled to view it.
Name of Visitor |
Time of Entry to school |
Time of Exit from school |
Reason for Visit (Contractor, Parent, Other) |
If contractor name of company and address |
Contact details of visitor |
Date of Visit |
Who the visitor met (separate line required for each person the visitor met) |
Length of time spent with each person in the school |
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